Premium Supply Chain Solution

Suma Soft Helped the Premium Supply Chain Solution Provider to Effectively Migrate from G-Suite to Office 365

Client’s Background

The client is widely recognized as the premier supply chain solution provider for importers and exporters across North America. They offer a full suite of synergistic logistics solutions across major global pockets.

Project Requirements

Since the client work included sharing & uploading multiple, large size invoice prototypes on emails, the users often found that Gmail is unable to offer huge bandwidth for file sharing. They were restricted by the size limit of the G Suite, propelling the users to go for other ways of file sharing.

Due to Gmail’s offering of very limited space to each mailbox user, the client wanted a scalable solution for 350 operated users that offered huge bandwidth to carry out day-to-day operations. They faced the below-listed challenges:

  • Since Gmail does not automatically migrate to its equivalent Outlook system, it needs to be done manually.
  • Migration of Custom-made user folders created within Gmail
  • Since most of the users had customized their mailboxes into folders, data loss was one of the biggest concerns.
  • Adoption of the completely new environment created discomfort in some users.

Solution

Being the experienced cloud migration experts, we at Suma Soft has offered an efficient Office 365 migration solution that allows 50 GB mailbox space for each user with better bandwidth than IMAP mailboxes. We successfully migrated all the users, drives, groups, and sites present on G Suite to Office 365 without any data losses.

  • Successful duplication of G Suite groups with all the members and their roles in the group intact in the Office 365 format.
  • Resolution of a subscription-level conflict between the first Office 365 subscription and other subscriptions where users were rolled in.
  • Carefully taken care of passwords, 2-step authentications, domain verification, user addition, creation of migration batches, updating DNS, and successfully migrated files to Office 365.

Workflow Process

Preparation of on-premises Inventory

  • Name of user mailboxes (shared resources) and their sizes & email addresses,
  • Storage locations, Network, and configuration setting
  • Features such as online meetings, instant messaging, integrated application systems, configured DNS records, etc.

Inspection of Current Environment

  • Creation or synchronization of the accounts
  • Check User License requirement, and Network capacity and its suitability for the migration
  • Check authentication criteria for user accounts
  • Updation of Antivirus, Firewall, and Routers

Preparation of Data to be Migrated

  • Active Directory is updated
  • In-active accounts are removed
  • Setting up of offline or online archiving facilities
  • Check compliance requirements

Set up of Office 365 Account

  • Get Office 365 subscription and licenses
  • Verified domain names
  • Configured security permissions, applications utilization, directory synchronization for Office 365, and single sign-in feature
  • Performed test migration

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